Transactions

The Transactions section in Saftwares allows you to record, track, and manage all financial transactions within your organization. Here's what you can do in this section:

Transactions overview

The transactions overview provides a comprehensive list of all financial activities. Here you can:

• View a list of all income and expenses
• Search and filter transactions by various criteria (e.g., date, amount, category)
• Access individual transaction details

Recording a new transaction

To record a new transaction in Saftwares:

1. Click the "New Transaction" button in the Transactions section.
2. Fill in the required information:
   • Transaction type (income or expense)
   • Amount
   • Date
   • Category
   • Description
   • Associated project or department
3. Submit the form

Once recorded:

• The transaction will appear in the transactions list
• Relevant budgets and financial reports will be updated
• You can attach receipts or supporting documents

This process ensures accurate and timely financial record-keeping.

Editing a transaction

To modify transaction details:

1. Locate the transaction in the transactions overview list.
2. Click on the "Edit" button (the dots icon) next to the transaction.
3. In the edit form, you can update various details such as:
   • Amount
   • Date
   • Category
   • Description
4. Make the necessary changes in the editable fields.
5. Click "Save" or "Update" to confirm the changes.

Viewing transaction details

To access comprehensive information about a transaction:

1. Find the transaction in the overview list.
2. Click on the transaction ID or the "View" button.
3. This will open the transaction's detailed page, where you can see:
   • Full transaction details
   • Associated documents (e.g., receipts, invoices)
   • Approval status (if applicable)
   • Impact on relevant budgets

The detailed view provides a complete picture of each financial activity.

Reconciling transactions

For accounting purposes:

1. Select transactions to be reconciled.
2. Click on the "Reconcile" button.
3. Match transactions with bank statements or other financial records.
4. Confirm the reconciliation.

This process helps maintain accurate financial records and aids in auditing.